Bookkeeping for
Property Managers & Landlords

General bookkeeping software and a general bookkeeper can get property finances into a mess fast. Security deposits held on behalf of tenants aren't your revenue. Owner distributions aren't a normal expense category. And a single "operating account" hides more than it reveals once you're managing more than one property. We set up a chart of accounts and reporting structure built around how rental and property management income actually flows — not a generic small-business template.

Security deposits and other funds held in trust need to stay clearly separated from operating income — both for your own clarity and for compliance. We reconcile trust and security deposit accounts monthly, track deposits by tenant and property, and make sure nothing gets miscategorized as revenue.

If you manage properties on behalf of owners, they expect a clean, readable statement — income collected, expenses paid, and what's due to them, by property. We prepare owner statements and track distributions so you can hand over numbers that don't need a follow-up phone call to explain.

Managing books across multiple properties or units means every transaction needs to be tagged to the right property from the start — otherwise "what did this building actually make this year" becomes a spreadsheet project instead of a report you can pull in minutes. We set up class or location tracking in QuickBooks Online or Xero so income, expenses, and profitability roll up by individual property as well as across your whole portfolio, without duplicate bookkeeping work for each one.

Commercial and mixed-use properties bring their own layer of complexity — common area maintenance (CAM) charges, expense reconciliations, and lease-driven billing. We track and reconcile these alongside your standard monthly bookkeeping so nothing gets lost between the lease terms and the ledger.

Whether you're handing off to your own CPA or an owner's tax preparer, property financials need to be organized and defensible — income by property, expenses properly categorized, and depreciation schedules ready to go. We keep books current all year so tax season is a handoff, not a reconstruction project.